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Need an account? Click here to sign up. Download Free PDF. Microsoft PowerPoint Step by Step. Tman Ngatana. A short summary of this paper. Download Download PDF. Translate PDF. No part of parts of microsoft powerpoint 2016 free contents of this book may be reproduced or transmitted in any form or by any means without the written permission of the publisher. First Printing Microsoft Press books are available through booksellers and distributors worldwide.
If you need support related to this book, email Microsoft Press Support at mspinput microsoft. The views, opinions, and information expressed in this book, including URL and other Parts of microsoft powerpoint 2016 free website references, may change without notice. Some examples depicted herein are provided for illustration only and are fictitious.
No real association or connection is intended or should be inferred. Microsoft and the trademarks listed at www. All other marks are property of their respective owners. Thank you! This Step by Step book has been designed so you can read it from the beginning to learn about Microsoft PowerPoint and then build your skills as you learn to perform increasingly specialized procedures. Or, if you prefer, you can jump in wherever you need ready guidance for performing tasks.
The how-to steps are delivered crisply and concisely—just the facts. Who this book is for Microsoft PowerPoint Step by Step is designed for use as a learning and reference resource by home and business users of Microsoft Office powrpoint who want to use PowerPoint to create and present slide presentations and printed materials.
The content of the book is designed to be useful for people who have previously used earlier ver- sions of PowerPoint and for people parts of microsoft powerpoint 2016 free are discovering PowerPoint for the first time.
Each part is divided into chapters representing skill set areas, and each chapter is divided into topics that group related skills. Each topic includes expository informa- tion followed by generic procedures. Follow the instructions on the webpage. You should install that app before working through the procedures and practice tasks in this book.
You can open the files that are supplied for the practice 0216 and save the finished versions of each file. If you later want to repeat practice tasks, you can download the original practice parts of microsoft powerpoint 2016 free again. Parts of microsoft powerpoint 2016 free support and give feedback This topic provides information about getting help with this book and contacting us to provide feedback or report errors.
If you need to contact the Microsoft Press Support team, please partw an email message to mspinput microsoft. The survey is short, and we read every one of your comments and ideas. Thanks in advance for your input! PowerPoint presentations can be an effective way of providing information in small segments.
Individual slides can include bullet points, pictures, charts, tables, and Practice files business diagrams. Professionally designed themes visu- No practice files are necessary to ally enhance your message and provide a professional, complete the practice tasks in this coordinated appearance. The elements that control the appearance of PowerPoint and the way you interact with it while you create presen- tations are collectively micorsoft to as the user interface.
Some user interface elements, such as the color scheme, are cosmetic. Others, such as toolbars, menus, and but- tons, are functional. The default PowerPoint configuration and functionality is based on the way that most people work with the app. You can modify cosmetic and parts of microsoft powerpoint 2016 free tional user interface elements to suit your preferences and working style. This chapter guides you through procedures related to starting PowerPoint, working in the PowerPoint user interface, and managing Office and app settings.
You might also have a shortcut to PowerPoint on your desktop or on the Windows taskbar. When you start PowerPoint without opening a specific presentation, the PowerPoint Start screen appears. The Start screen is a hybrid of the Open and New pages microsoft visual studio 2013 compiler free the Backstage view. It displays links to recent files in the left pane, and new file templates in the right pane.
Click the Start button, and then click All apps. In parts of microsoft powerpoint 2016 free app list, click any index letter to display the alphabet index, and then click P to scroll the app list to the apps starting with that letter.
Scroll the list if necessary, and then click PowerPoint to start the app. To start PowerPoint on a Windows 8 computer 1. From the Start screen, display the Apps screen. Sort the Apps screen by name, and then click any index letter to display the alphabet index.
In the alphabet index, click P to scroll the app list to the apps starting with that letter. Then click PowerPoint to start the app. Work in the PowerPoint user interface The PowerPoint user interface provides intuitive access to all the tools you need to develop a sophisticated presentation tailored to the needs of your audience.
The apps in the Office suite are designed to work together to provide highly efficient methods of getting things done. You can install one or more Читать статью apps on your com- puter. Some ftee have multiple versions designed for different platforms. For example, you can install different versions of PowerPoint on a computer, a smartphone, an iPad, and an Android device; you can also work in a version of PowerPoint that is hosted entirely online.
Although the core purpose powerpont an app remains the same regardless of the platform on which it runs, the avail- able functionality and the way you interact with the app might be different. It is available as part of the Office suite of apps, as a freestanding app, or as part of an Office subscription.
Until recently, the standard way of acquiring Winrar free windows 10 64 bit software was to purchase a disc, packaged in a box, and install the software from the disc.
In the recent past, the standard distribution microsoftt has changed to parts of microsoft powerpoint 2016 free online installation, often as part of an Office subscription licensing package. Officewhich was originally available only parts of microsoft powerpoint 2016 free businesses, now has many subscription options designed for individual home and business users, students, households, small businesses, midsize businesses, enterprises, government agencies, academic institutions, parts of microsoft powerpoint 2016 free nonprofits; in other words, whatever your needs may be, there is an Office subscription option that will be a close fit.
Many of адрес Office subscription options include licens- ing for the desktop Office apps and permit users to run Office on multiple devices, including Windows computers, Mac computers, Windows tablets, Android tablets, iPads, mirosoft smartphones.
You can review and edit presen- tations in Http://replace.me/7322.txt Online, which runs directly in your browser instead of on your computer. PowerPoint Online displays the microsoft visual studio community 2015 iso free могли of a presentation very much like the desktop app does, and offers parts of microsoft powerpoint 2016 free limited subset of the commands and content formatting options that are available in the full desktop app.
Com- mands for tasks you perform often are readily available, and even those you might use infrequently are easy to find.
Title bar At the top of the app window, this bar displays the name of the active file, identifies the app, and provides tools for managing the app window, ribbon, and content. The title bar elements are always on the left end, in the center, and on the right end of the title bar The Quick Access Toolbar at the left end of the title bar can be customized to parts of microsoft powerpoint 2016 free any commands that you want to have easily available.
You can change the mjcrosoft of the Quick Access Toolbar and customize it to include any command to which you want to have easy access. Across the top of the ribbon нажмите чтобы узнать больше a set of tabs.
Clicking a tab displays an associated set of commands arranged in groups. Commands related to managing PowerPoint and presentations rather продолжение здесь presen- tation content are gathered together in the Backstage view, which you display by clicking the File tab located at the left end of the ribbon.
Commands available in the Backstage view are organized on named patts, which you display by clicking the page tabs in the colored left pane. Jicrosoft redisplay the presentation and the ribbon by clicking the Back arrow located above the page tabs. The Home tab, which is active by default, con- tains the most frequently used commands. When a graphic element such as a picture, table, or chart is selected on a slide, one or more tool tabs might appear at the right end of the ribbon to make commands related to that specific object easily accessible.
Tool tabs are available only when the relevant object is selected. You can make these commands available by adding them larts the Quick Access Toolbar or the ribbon. You can point to any button to display a ScreenTip that contains the command name, frer description of its function, and its keyboard shortcut if it has one.
To determine whether a button and its arrow are integrated, point to the button to activate it. If both the button and its arrow are shaded, clicking the button displays options for refining the action of the button.
If only the button or parts of microsoft powerpoint 2016 free is shaded when you point to it, clicking the button carries out its default action or applies the current default formatting.
Clicking the arrow and then clicking an action carries out the action. Clicking the arrow and then clicking a microosft option applies the formatting and sets it as the default for the button. Examples of buttons with separate and integrated arrows When a formatting option has several choices available, they parts of microsoft powerpoint 2016 free often displayed in a gallery of images, called thumbnails, that provide a visual representation of each choice.
When you point to a thumbnail in a gallery, the Live Preview feature shows you what the active content will parts of microsoft powerpoint 2016 free like parts of microsoft powerpoint 2016 free you click the thumbnail to apply the asso- ciated formatting. When a gallery parts of microsoft powerpoint 2016 free more thumbnails than can be shown in the available ribbon space, you can display more content by og the scroll arrow or More button located on the right border of the gallery.
Tell me what you want to do Entering a term in the Tell Me What You Want To Do box located to the right of the ribbon tabs displays a list of related commands and links to additional resources online.
Or you can press F1 to open the Help window for the cur- rent app. The easy path to help when working in PowerPoint Status bar Across the bottom of the app window, microsovt status bar displays information about the current presentation and provides access to certain PowerPoint functions.
Some items, such as Docu- ment Updates Available, appear on the status bar aprts when that condition is true. These tools provide you with con- venient methods for changing the display of presentation pxrts.
(PDF) Microsoft PowerPoint Step by Step | tman ngatana – replace.me
Software pack for electronic presentations. Microsoft PowerPoint allows you to create effective presentations for a variety of audiences as it is no longer solely used by professionals to present during formal business meetings. PowerPoint is now used in business and educational settings to share information in live gatherings and in. 2 Opening PowerPoint To open a PowerPoint presentation, click on the File tab in the upper left corner. The most common choices for opening a presentation are: New ‐ allows you to open a Blank presentation or you may choose from a selection of Templates and Themes. Open ‐ lets you navigate to an existing file to view and/or modify a presentation. PowerPoint Templates were categorized under. The system requirements for PowerPoint Templates are: Microsoft Office PowerPoint , , 20with Microsoft® Windows® operating systems compatible with Windows XP, Vista®, Windows 7 .
23 PowerPoint Add-ins and Plugins You Should Install in
The number to the right of the slider reflects the zoom percentage. The scroll bars allow you to scroll up and down or side to side. To do this, click and drag the vertical or horizontal scroll bar. Backstage view gives you various options for saving, opening a file, printing, and sharing your document. PowerPoint uses a tabbed Ribbon system instead of traditional menus. The Ribbon contains multiple tabs , each with several groups of commands. For example, the Font group on the Home tab contains commands for formatting text in your document.
Some groups also have a small arrow in the bottom-right corner that you can click for even more options. The Ribbon is designed to respond to your current task, but you can choose to minimize it if you find that it takes up too much screen space. Click the Ribbon Display Options arrow in the upper-right corner of the Ribbon to display the drop-down menu. If you’re having trouble finding command you want, the Tell Me feature can help.
It works just like a regular search bar: Type what you’re looking for, and a list of options will appear. You can then use the command directly from the menu without having to find it on the Ribbon.
Located just above the Ribbon, the Quick Access Toolbar lets you access common commands no matter which tab is selected. You can add other commands depending on your preference. PowerPoint includes several tools to help organize and arrange content on your slides, including the Ruler , guides , and gridlines. It also offers over 4 million professionally designed PowerPoint templates, about background videos, 1, visually-stunning charts and diagrams, and 75 animated 3D character slides.
Tools Too is a comprehensive suite of tools designed to make the process of creating presentations much easier. It adds more than 85 powerful yet easy-to-use productivity tools to the PowerPoint ribbon. These include making rounded corners in multiple shapes, extracting the selected slides to a new presentation, removing unused slide masters and layouts, showing various slide statistics and estimated duration, and others.
For example, it has tools for swapping shape positions, making all items the same size, rectifying lines, replicating selected objects to active slides, making all shapes the same color, and more. Fonts, rich media content, and most animations and transitions used in presentations are accurately preserved.
Speech-Over Professional allows you to add voice-over to PowerPoint-based eLearning courses and training videos. You can use microphone recording, ready-made audio-files, and realistic text-to-speech voices. Text-to-speech voices are available in different languages and dialects. Simply select a voice and type in your text.
Quick Animator is a PowerPoint add-in that helps animate everything on your slides in no time. Choose an animation or transition and apply it to a single slide or all your slides at once with one click. You can also instantly remove all the animations and transitions in your entire presentation. Slide Show Duo lets you show two consecutive PowerPoint slides on a single display. So, your viewers can retain more information from the previous slide and follow the flow of your presentation.
The ColorPicker PowerPoint add-in allows you to pick colors from anywhere on your screen and automatically set the Fill, Text, Outline, Shadow, and Background colors of selected slides and shapes. Web color string is copied to the clipboard, so you can paste in other tools, for example, Photoshop. Apply the first animation effect and configure any options.
Select the object not the animation. The existing animation information is highlighted on the Animations tab and in the Animation Pane. In the Add Animation gallery, click the additional animation you want to apply. To copy a set of animation effects from one object to another object 1. Select the source object. Point to the object you want to format. When a paintbrush appears to the right of the cursor, click the object to apply the formatting. If you click the Animation Painter button one time, you can copy the formatting to one other object.
If you double-click the Animation Painter button, you can copy the formatting to many other objects, until you click the button again or press Esc to deactivate it. To preview animations 1. To remove animation effects from slide objects 1. However, for those occasions when you want a presentation with pizzazz, you can customize the animation effects. The options vary depending on the type of animation you apply.
For example, you can specify that clicking a different object on the slide will animate the selected object. A very helpful tool when managing multiple animated objects on a slide is the Animation Pane. Each numbered animation on the slide has a correspond- ing entry in the Animation Pane that provides information and options for managing the animations. If the left sides of two indicators align, those animations start at the same time. If the left side of an indicator aligns with the right side of the previous indicator, the animations run in order.
A square indicates that the animation has a fixed duration; a triangular edge indicates that the duration is set to Auto. Each animation is an individual event. You control these settings either from the Advanced Animation and Timing groups on the Animations tab, or from the Animation Pane. Clicking an animation in the Animation Pane selects the animation and displays an arrow to the right of the animation timing indicators. Clicking the arrow displays a menu of actions.
Some of the settings available through the Animation Pane Effect Options menu To open the effect-specific dialog box for an animation 1. To change the order of animation effects on a slide 1. On the slide or in the Animation Pane, select the animation you want to reorder. In the Animation Pane, select the animation or animations that you want to move. Drag the selection to the new position in the Animation Pane.
The animation numbers change to reflect the new positions. In the Animation Pane, drag the colored indicator bar to the starting point you want. To set the duration of a selected animation 1. In the Animation Pane, double-click the animation to open the animation- specific effect options dialog box. On the Effect tab, click the Sound list, and then click the sound effect you want to assign to the animation.
Click the speaker icon to the right of the Sound list to display the volume slider, and set the volume level of the sound effect. Click OK to close the dialog box. Bookmark points of interest in media clips Bookmarks are a useful new feature for PowerPoint users who incorporate audio, video, and animation into presentations. You can insert bookmarks into audio and video clips to identify locations either that you want to be able to quickly get to or that you want to use as triggers for other events.
For example, you could create an animation that visually describes a process, and record a narration that verbally describes the process. Instead of setting up a series of timing points to synchronize the narration and animation, you could insert bookmarks at key points in the narrative audio clip that trigger specific segments of the animation to play.
As another example, you could embed a video on a slide, and record audio comments about certain parts of the video. Then you can insert bookmarks at those points of the video to trigger the playback of the relevant audio comments. Display the slide in Normal view and select the audio or video clip to display the Audio Tools or Video Tools tab group.
Play the clip by clicking the Play button on the playback toolbar or in the Preview group on the Playback tool tab. At the point that you want to insert a bookmark, click the Add Bookmark button in the Bookmarks group on the Playback tool tab. To insert additional bookmarks, repeat steps 2 and 3.
Bookmarks in audio or video clips are indicated by circles on the playback toolbar. Pointing to a bookmark on the toolbar displays a ScreenTip that includes the bookmark name.
You can select a bookmark as the starting point for an animation, from the Trigger list on the Animations tab. For example, you could run a presentation that provides basic information and icebreakers during the time leading up to your actual presentation. If you plan to distribute a presentation electronically for people to watch on their own, you might want to add audio narration to an animation, or provide narration for the entire presentation.
You can add prerecorded audio content to a presentation, or record your own content directly within PowerPoint. However, you can download royalty-free audio music and sound effects from many online sources. Some of these require that you credit the website as the source, so be sure to read the website fine print.
When you locate an audio clip that you want to use, you can download it to your computer and follow the instructions in this topic to use it in a PowerPoint presentation. When you add audio to a slide rather than to an animation or transition , the audio icon shaped like a speaker and an accompanying trigger icon appear on the slide, and the trigger event appears in the Animation Pane.
The playback controls are visible only when the audio icon is selected. To insert an audio clip onto a slide 1. Save the audio clip on your computer or on a network-connected location. In the Insert Audio dialog box, browse to and select the audio file, and then click the Insert button.
In File Explorer, open the folder that contains the audio file. Arrange the File Explorer and PowerPoint windows on your screen so that both are visible. Drag the audio file from File Explorer to the slide.
To record audio directly onto a slide 1. In the Name box, enter a name to uniquely identify the recording. Then click the Record button labeled with a red circle. Speak or otherwise provide the audio that you want to record.
When you finish, click the Stop button labeled with a blue square. The audio icon and an accompanying trigger icon appear in the center of the slide, and the trigger event appears in the Animation Pane. It might be necessary to move one or more out of the way to get to an earlier clip. To restrict the playback of an audio clip to a specific segment 8 1. Select the audio icon. You can trim audio from the beginning and end of the clip, but not from the middle 2.
If you drag the marker near the point at which you paused the playback, the marker snaps to that location. When you finish, click OK to close the Trim Audio dialog box. You can re-trim or restore the audio clip at any time. To fade into or out of an audio clip 1.
To modify or hide the audio icon 1. When the playback controls appear, click the Play button. To automatically start audio playback 1. Then select the Loop until Stopped check box. Instead, allow the user to play the audio content after the tool has finished communicating the slide content. To prevent an audio clip from stopping when the slide changes 1. Add video content to slides Sometimes the best way to ensure that your audience understands your message is to show a video.
For example, if your company has developed a short advertising video, it makes more sense to include the video in a presentation about marketing plans than to try to describe it by using bullet points or even pictures. To save you the trouble of switching between PowerPoint and a video player, you can embed a video recording directly onto a slide, and then play the video as part of presenting the slide show.
This is a much smoother way of presenting information from multiple sources than switching between them. PowerPoint uses the embed code to locate and play the video.
As long as the video remains available in its original location and you have an active Internet connection , you will be able to access and play the video from the slide at any time. You can move and resize it, display it in a frame of your choice, and even adjust the brightness or color contrast. So, for example, if you change the aspect ratio of the video representation on the slide, imagery in the video might appear to be skewed.
When working with local videos that you embed rather than online videos that you link to, you can fade into and out from the video playback, and manage the content of the video by trimming it to play only a specific portion.
You can insert bookmarks to use as triggers for other events for example, you might display a list of selling points as each is presented in the advertising video. When playing back a video, you can display it at the embedded size or full screen. In the Insert Video window, click the source of the video that you want to insert, and then follow the process to insert a video from the selected source.
In the Insert Video dialog box, browse to and select the video file, and then click the Insert button. Click the video image one time. Selection handles appear around the video image, the playback toolbar appears below it, and the Video Tools tab group appears on the ribbon.
To move the video image on the slide 1. Smart guides might appear on the slide to help you align the video with other objects. To resize the video image on the slide and retain its aspect ratio 1. Smart guides appear on the slide to help you align the video with other objects.
To format the video image on the slide 1. Select the video, and then apply formatting from the Format tool tab just as you would for a picture. Select the video. On the Playback tool tab, in the Video Options group, click the Volume button. Compress media to decrease file size Trimming an audio or video clip affects only the playback of the media on the slide, not the original media clip.
The original media clip is stored in its entirety as part of the presentation, and you can re-trim or restore the media clip at any time. You can decrease the size of a PowerPoint file that contains trimmed media clips by discarding the unused portions of the clips. PowerPoint offers three compression configurations designed to balance size and quality.
You can reverse the compression operation until you save and close the file. When a presentation will be viewed electronically, the URLs can be formatted as hyperlinks so that the websites can be accessed directly from the presentation. Hyperlinks can also provide access to information that might be on a hidden slide in the presentation, or in a separate file.
Hyperlinks are most frequently in text format, but you can attach a hyperlink to any object—for example, an image such as a shape, logo, or picture. Clicking the hyperlinked object then takes you directly to the linked location. Editing the object does not disrupt the hyperlink; however, deleting the object also deletes the hyperlink.
The simplest method of creating a hyperlink is to enter a URL in a text box and then press the Enter key. PowerPoint automatically inserts the hyperlink and formats the URL so that people recognize it as a hyperlink. Select the object that you want to hyperlink from. Often this is a webpage or another place in the file. Save the PowerPoint presentation, and then display the Info page of the Back- stage view.
Info page of the Backstage view 2. Note the total size of the presentation, the size of the media files in the presen- tation, and the number of files that have been trimmed. On the Info page, click the Compress Media button, and then click the level of compression you want. In the Compress Media window, PowerPoint itemizes the media elements and their compression levels, and reports the total space savings.
In the Compress Media window, click the Close button. In the Media Size And Performance area of the Info page, the Compress Media button is active to indicate that media has been compressed, and specifics about the compression are available. Play the presentation to assess the quality, and then save the file if the quality is acceptable.
To reverse the compression of media files 8 1. On the Info page, click the Compress Media button, and then click Undo. Add and manage slide transitions When you deliver a presentation, you can manually specify when to display the next slide, or you can have PowerPoint move automatically to the next slide after a specific amount of time.
Rather than simply replacing one slide with the next, you can use transitions to control the way each slide appears on the screen. PowerPoint has 48 basic transition effects divided into three categories: Subtle, Exciting, and Dynamic Content. Many of these have multiple options, such as the direction or specific form of the content in the effect.
The effects in the Subtle category are designed to make the incoming slide content available to the audience members with the least amount of movement. You apply and manage transition effects by using the commands on the Transitions tab of the ribbon. The basic transition effects are available from the Transition To This Slide gallery. You can specify the duration of the transition effect, or add a sound effect if you want to.
If you do, the 8 sound effect plays during the normal slide replacement. You can apply a transition effect or configure effect options for one slide at a time, for a group of slides, or for an entire presentation by first selecting the slide or slides you want to work with.
You can also apply and configure a transition effect on one slide and then apply that effect to all slides. When you apply a transition effect or select an effect option, PowerPoint immediately demonstrates it. There is no indication on the slide itself. In the Thumbnails pane or in Slide Sorter view, you can click the star to preview the animated slide elements beginning with the transition.
Every transition effect has a default duration of between 0. You can change the duration of an effect so that the animation completes in less or more time. The duration is specified in seconds and can be from a minimum of. You can, however, configure whether the move to the next slide is manually initiated or happens automatically after the slide has been displayed for a specific length of time which can be from 0.
To select multiple noncontiguous slides, click the first slide, hold down the Ctrl key, and then click each additional slide. Select the slide or slides you want to apply the transition to.
On the Transitions tab, in the Transition to This Slide gallery, click the transition effect you want to apply. To apply a transition to all slides in a presentation 1.
Select all the slides, apply the transition, and then configure the transition and timing options. Apply the transition to one slide, and then configure transition and timing options. To modify a transition 1. On the Transitions tab, in the Transition to This Slide group, click the Effect 8 Options button, and then click the option you want.
PowerPoint previews the modified transition effect. To add a sound effect to a transition 1. On the Transitions tab, in the Timing group, click the Sound arrow, and then click the sound you want to play. In the Add Audio dialog box that opens, browse to and select the audio file you want to use, and then click OK. The audio file must be in the. If you want the sound to repeat until another sound effect plays, select the sound effect and then, in the Sound list, click Loop Until Next Sound.
On the Transitions tab, in the Timing group, enter or set the duration in seconds in the Duration box. To preview slide transitions 1. On the Transitions tab, in the Preview group, click the Preview button. In the Thumbnails pane, click the star next to the slide number.
Advance through the slide show to preview each slide transition as the slide appears. Display or select the slides you want to remove the transitions from.
Animate text and pictures on slides Open the AnimateSlides presentation, and then perform the following tasks: 1. On slide 1, apply the Shape entrance animation to the slide title and then to the subtitle. Notice that the animation numbers 1 and 2 appear to the left of the animated objects.
Display slide 2, and apply the Shape entrance animation to the left content placeholder. Notice that boxes containing the numbers 1 through 3 appear to the left of the bullet points to indicate the order of their animations. Repeat task 2 for the placeholder on the right. Save my name, email, and website in this browser for the next time I comment.
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